Vendor agreements, purchase orders, Peppol bills and payment runs in one chain. Every bill arrives matched to the commitment behind it.
| Steel brackets · 40 × €2.10 | €84.00 |
| Terms | Net 30 |
| Total | €84.00 |
Orders go out by email, supplier PDFs are typed in by hand, and the bill is paid before anyone checks it against what was agreed.
Purchases are agreed on the phone or by email, so the first you hear of them is the bill.
Purchase orders are raised and approved in Paylists, and committed spend shows in your forecast at once.
The price or quantity on the bill differs from the order, and nobody notices until after it's paid.
Every bill is matched to its purchase order and vendor agreement. Mismatches are held for review.
Every supplier invoice is a PDF someone has to read and key in.
Supplier bills arrive over Peppol as structured data, with nothing to key in.
Agreed rates, payment terms, notice periods and renewal dates held against each supplier, and checked when their bill arrives.
Raise, approve and send purchase orders. Committed spend appears in your payments forecast as soon as it is approved, and can be linked to a project budget.
Supplier invoices arrive over Peppol as structured documents, straight into Paylists, with nothing to key in. Bills from suppliers not on Peppol can be recorded manually.
When a supplier corrects a bill, their credit note arrives over Peppol too, linked to the original bill and the purchase order.
Each inbound bill is matched to its purchase order and vendor agreement. Price, quantity or term mismatches are held for review instead of being paid.
See bills and approved orders falling due, schedule what you pay and when, and keep the net position next to what is coming in.
“What do we pay this week?”
The vendor agreement holds the agreed rates and terms. The purchase order commits the spend. When the bill arrives it is checked against both, and anything outside tolerance is held for review.
Record their bill manually and it follows the same matching and payment steps.
Yes. Purchase orders can be linked to a project so committed and actual spend show against its budget.
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