One chain from drawing to cash flow. You buy the materials and run the jobs with your teams. Your margin sits in the quantities you ordered and in when the money arrives.
Takeoff happens in one tool and ordering in another. Quantities are measured, exported, retyped into Excel, retyped again into an order, and the job's cash position is only clear at the end.
The takeoff tool and the ordering tool don't talk to each other. Quantities are copied into a spreadsheet, then retyped into each supplier order, and every copy is a chance for a mistake.
Takeoff and purchase orders are in the same system. The material list becomes the purchase order, with no export and no retyping.
You find out a work package is over budget when the supplier's invoice arrives.
Approved orders count against the budget straight away, so you see the overrun while you can stop it.
Materials are paid up front, progress claims are paid weeks later.
One timeline per job shows how wide the gap is before you're in it.
Load the drawing into the project and mark what you need: lengths, areas and counts measured to scale. Each point belongs to a category and a work package. A kit turns one measured point or metre into the items that actually go in, with quantities and units.
That list becomes the purchase order to your supplier directly. Quantities are not retyped, and the spend lands back on the work package it was measured from.
| Material list · electrical | Qty | Unit | Ordered |
|---|---|---|---|
| Cable tray | 120 | metre | — |
| Conduit Ø20 | 340 | metre | — |
| Back box | 64 | piece | — |
| Distribution board 24 mod. | 2 | piece | — |
In most businesses the takeoff and the purchase order live in different software, so every quantity is copied across by hand. In Paylists they are part of the same project, so the list you measured is the order you send.
Every contract, order, invoice and payment on the project sits on its own date. Above the line an obligation opens; below the line one settles. So you can see when the job runs short of cash, not only whether it ends up profitable.
Materials are paid for at the front, the progress claim is paid at the back. This timeline shows how wide that gap is before you are standing in it.
Inbound Peppol invoices from suppliers arrive as structured documents, matched to the purchase order and the work package they were ordered for. Outbound invoices go to your client over the same network, from that project. Structured B2B invoicing is becoming mandatory across Europe — here it is simply how the job runs.
Per work package: the budget, what is already committed on approved purchase orders, and what the supplier has actually billed. An order commits the money the moment you approve it, so you see the overrun while you can still stop it.
| Work package | Consumption | Budget | Committed | Billed | Left |
|---|---|---|---|---|---|
| 1.1 Structural | €82,000.00 | €72,160.00 | €50,020.00 | €9,840.00 | |
| 1.2 Electrical | €34,000.00 | €36,480.00 | €18,240.00 | − €2,480.00 | |
| 1.3 Ventilation | €19,500.00 | €8,060.00 | €3,150.00 | €11,440.00 | |
| 1.4 Finishes | €24,000.00 | €4,320.00 | — | €19,680.00 | |
| Total | €159,500.00 | €121,020.00 | €71,410.00 | €38,480.00 |
From €5/month. Projects included from €15/month — no setup fees, no per-invoice charges.
“Measure level 1 electrical and raise the purchase order to Cebeo.”